PGD. in Chartered Corporate Secretaries

ACCA – Partly Qualified

Diploma in Secretarial Studies

G.C.E. Advanced Level Examination

Bio Science

Executive Personal Assistant to Managing Director / CEO

Assist in organize Board meetings, Business Review Meetings, Shareholders’ General Meetings and any other statutory meetings in line with regulatory requirements. Prepare meeting agendas, coordinate with the management on board papers or presentations and ensure that proceedings of the meetings are recorded and minutes are structured and drafted within the set timelines and timely follow-up on action items to ensure meeting effectiveness. Maintain minutes books, statutory registers and coordinate with Auditors during inspections. Facilitate shareholders’ visits, room reservations and meetings with the board. Coordinate with company secretary on ROC filings. Manage corporate membership for CEO and the board. Act as a liaison between the CEO and Board of Directors, and internal/external stakeholders. Act as the primary point of contact, ensuring timely and professional correspondence. Calendar management: Maintain the CEO's calendar, while effectively coordinating with the driver to ensure smooth transportation logistics. Provide comprehensive administrative s upport t o t he CEO; S creening c alls, e mails, a prioritizing urgent matters, and maintaining effective communication. nd other correspondence, Handle the accounts for the committee activities where the executive serve as President. Accountable for comprehensive oversight of inventory, office equipment, maintenance, cleanliness, and catering services within the CEO's office and boardroom. Lead and oversee C orporate S ocial R esponsibility ( CSR) i nitiative p rojects, a ctively e ngaging with pertinent stakeholders to ensure successful execution and meaningful impact. Handle visa renewal for the executive

Executive Assistant to Managing Director and Finance Specialist

Preparation of Annual General Meeting Pack and coordinated with company secretary for regulatory matters. Scheduled and managed meetings with 1st line managers, prepared agendas and minutes of meetings. Scheduled and maintained the calendar of the managing director. Coordinated travel arrangements. Composed and prepared correspondence to BOI and other Government Official. Managed expense reports, memberships, telephone & internet services and other requests of MD Assist with presentation and reports. Coordinate with Company Secretaries and Legal for Board Resolutions and other legal documentation. Event Management for Senior Level Staff. Handled petty cash and responsible for driver allocation & janitorial staff of MD’s office. Responsible for Accounts Receivable and Sales Reporting. Month end closing and Group Reporting.

Office Administrator & Document Controller

Maintain employee’s attendance and vehicle log sheet. Company / Lease vehicle overall maintenance and keep the valid documents in place. Responsible for PO/PR/Invoice/GRN booking and payment to vendor with coordination with PA Preparation of site Imprest on time. Coordinating with 3rd parties on EPT, ETF and Taxation. Collection of payments, cheque deposits to banks etc. Collecting mails & documents and forward to relevant internal stakeholders for actions. VAT vouchers collection and submission to relevant govt authorities. Issuing SVAT Vouchers to suppliers. Managing the Notice boards / display boards (Safety Alert, HSE & QSE Message communication, Organization announcement should display office notice board. Follow up with subcontractors for document submittal and approval status tracking. Submission of project document, drawings to client and obtaining approval.

Office Manager reporting to Managing Director

Managed the office providing administrative and HR support. Managed diaries and arranged organized meetings. Arrangement of transport and accommodation. Arranged the drivers to manage the installation of the staffs and deliveries. Composed and prepared correspondence, reports and forms. Processed leave application and air tickets. Prepared and maintained records of employee leave, Indemnity, personal documents and contracts. Purchased grocery, office supplies and stationery. Maintained relevant corporate files. Project Coordination; Provided administrative support to the project team in performing clerical duties, ordering equipment, creating and processing invoices, payment certificates and organizing meetings. Coordinated with team in financial management, procurement of equipment, logistics and inventory management for the project. Closely worked with project manager & project engineer in preparation of BOQ, contract, proposals, work orders, payment certificates, delivery of equipment and payment collection. ● Evaluated inventory and equipment, maintenance of store, recording of information such as the property's description, value, and location. Carried out financial tasks; general ledger, A/R, A/P, financial statements, financial reporting, payroll accounting, auditing, petty cash, J/V, Bank Payment & Receipts.

Finance Coordinator, Ex. Secretary of Finance Manager

Managed finance department with responsibility of payroll, urgent monthly payments, updated and summarized local & foreign bank facilities and bank liability exposure, Preparing Swift Transfers, J/V's, Certified Cheques, L/C, L/G, amendments, Promissory notes and Quality Objectives for ISO. Coordinated with other departments /staff and liaison with Sudan, Cairo, Qatar & Bahrain offices for operational support activities of the unit. Maintained and updated relevant corporate files and confidential documents of the company and branches, including Memorandum and Article of Association and registration certificates. Managed amendment to authorized signatories for banks and maintained accurate database of Signatories. Provided secretarial support to the department such as answering telephones, maintaining stationery supplies, screened emails and prepared correspondence. Managed diaries and arranged organized meetings. Arrangement of transport and accommodation.

Sales Coordinator

Handled inquiries, purchase orders, quotations and invoices. Managed emails for price negotiations, preparation sales contracts and shipments from overseas suppliers. Filing import & export documents. General clerical duties for the department.